Consultant HR Operations
SITAONAIR
Czech Republic
před 3 dny

ABOUT US

Our vision : Easy Air Travel every step of the way.

Around the world, nearly every passenger flight relies on SITA technology.

Globally, almost every airport and airline does business with us, and it’s our job to support their operations. As the world's leading air transport IT and communications specialist, we’re committed to meeting the demands of the air transport industry around the clock, every day.

PURPOSE

Provide administrative support to all internal customers by being a point of contact for internal HR Operations standard information on Employee Life Cycle Governance & Compliance and Strategic activities.

Provide advice and support to internal and external customers based on a thorough understanding of SITA's processes procedures and policies as well as general knowledge of HR.

Participate in HR Operations projects and roll out of programs.

KEY RESPONSIBILITIES

Employee Life Cycle Management

  • Administer activities related to pre on-boarding and on-boarding activities this would typically include issuing offer correspondence contracts reference checking immigration documentation.
  • Escalate to next level any queries or concerns that relate to these activities.

  • Deliver induction on the employee's first day of work and promote all HR tools including Global on-line induction.
  • Administer standard activities related to employee benefits.
  • Respond to any administrative matters concerning benefits from new and current employees. Ensure benefit providers are updated of any employee changes such as new starters leavers family changes salary changes etc.
  • Arrange payment of monthly invoices and recharging to employee's cost centres.
  • Ensure probationary periods are followed up in a timely manner and ensure the correct procedure is adhered to. Escalate if additional action is required or any issues identified.
  • Administer all voluntary off boarding activities.
  • Prepare correspondences for employee lifecycle changes and update PeopleSoft i.e. salary increases bonus payments promotions internal transfers etc.
  • Administer activities related to standard employee absence. This absence would include management of holiday processes statutory absence such as maternity paternity parental and short term sickness absence.
  • Ensure all Awards processes such as long service and Values in Action awards are recorded.
  • Receive and respond to everyday enquiries from internal and external customers. Providing a timely and effective service to others.
  • Payroll Management and Benefits Administration

  • Prepare and input data for salary payments.
  • Support annual Reward Plan activities.
  • Work closely with outsourced payroll vendors internal Finance and internal HR stakeholders to ensure the smooth workflow of all payroll related matters.
  • Work closely with benefits providers and any legal authorities to ensure the smooth workflow of all benefit administration.
  • Governance and Compliance

  • Maintain up to date employee records and produce management information from the PeopleSoft system as requested. Optimise the utilisation of PeopleSoft eg : entering work permit data to ensure compliance with appropriate authorities.
  • Carry out regular audits of the data to ensure quality compliance.

  • Prepare documents presentations and other materials as requested for internal and external audit requests.
  • Follows company ordering procedures process purchase orders and invoices for payment and resolve any cost centre queries.
  • Monitor changes in legislation that impact local HR policies and escalate details to the GEO HR Manager.
  • Strategic

  • Provide administrative support as required for internal communication. This includes support for local and corporate news briefings.
  • Support GEOHR with any data requirement requests needed to support Business Cases such as mergers & acquisitions transfer of undertakings outsourcing and large deals.
  • Work in partnership with the Reward team and the GEOHR team to provide full cost of employment data.
  • Employee Life Cycle Management

  • Administer activities related to pre on-boarding and on-boarding activities this would typically include issuing offer correspondence contracts reference checking immigration documentation.
  • Escalate to next level any queries or concerns that relate to these activities.

  • Deliver induction on the employee's first day of work and promote all HR tools including Global on-line induction.
  • Administer standard activities related to employee benefits. Respond to any administrative matters concerning benefits from new and current employees.
  • Ensure benefit providers are updated of any employee changes such as new starters leavers family changes salary changes etc.

  • Arrange payment of monthly invoices and recharging to employee's cost centres.
  • Ensure probationary periods are followed up in a timely manner and ensure the correct procedure is adhered to. Escalate if additional action is required or any issues identified.
  • Administer all voluntary off boarding activities.
  • Prepare correspondences for employee lifecycle changes and update PeopleSoft i.e. salary increases bonus payments promotions internal transfers etc.
  • Administer activities related to standard employee absence. This absence would include management of holiday processes statutory absence such as maternity paternity parental and short term sickness absence.
  • Ensure all Awards processes such as long service and Values in Action awards are recorded.
  • Receive and respond to everyday enquiries from internal and external customers. Providing a timely and effective service to others.
  • EXPERIENCE

  • 2+ years’ experience of Payroll Preparation;
  • 2+ years’ experience in a global HR Services Environment;
  • Experience with HRIM system.
  • KNOWLEDGE & SKILLS

  • Technical skills required to use common applications including MS Office Suite, PowerPoint, with advanced knowledge of Word & Excel;
  • Knowledge of key aspects of employment law;
  • Have an understanding of Data Protection and how this applies to their activities;
  • Have an understanding of Equal Opportunities and Ethics practices and how this applies to their activities.
  • EDUCATION & QUALIFICATIONS

  • Fluent in English, other languages are an advantage;
  • Higher education qualification;
  • Member of professional HR association an advantage.
  • Job Posting

    Oct 29, 2018, 9 : 29 : 35 AM

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