Operations Assistant / Admin Support
TransPerfect
Prague, Czech Republic
před 4 dny

TransPerfect Is More Than Just a Job

Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 90+ offices has its own individual identity, and each also has its own unique rewards.

Locations : INTL-Prague

Responsibilities :

  • Fulfill the responsibilities of the receptionist whenever the receptionist is away Greet visitors, Ensure compliance with visitor / guest sign-in.
  • keep the reception area neat and clean, notify employees in the event of special deliveries, Act as a back-up mailroom clerk, deal with deliveries in general.

  • Whenever the receptionist is away or needs help, sort post on a daily basis, place the post in the designated mail area, managing courier pick-up and deliveries, overnight services, etc.
  • Assist with shipping and receiving.

  • Control of Stocks : Order office supplies from our vendor’s website, monitor stock levels of basic items, deal with employees requests, etc
  • Act as an administrative assistant to accounting by assisting with filing Reports and other tasks as assigned by accounting managers and staff accountants.
  • Review and assist with operations-related invoices for all TPT and TDC Offices such as phone systems, courier, message delivery systems, etc.

  • Scan, photocopy, and provide additional administrative support.
  • Liaise with credit card statements and backups.
  • Assist with in-country and international travel requests (book travel for employees, candidates, conferences, internal meetings ) Coordinate employee most cost efficient travel arrangements for hotels, airfare, rental cars, and rail travel.
  • Assist with employee relocation including setting up space for new hires.
  • Assist to move furniture & equipment when required.
  • Assist with special marketing projects postcards, holiday cards, etc
  • Run off-site errands.
  • Accompany external providers & maintenance technicians to the different floors when required.
  • Contact maintenance personnel when needed.
  • Backup for maintenance control when the person in charge is absent.
  • Perform other special projects or duties when required.
  • Liaise with phones installation.
  • Update phone list and email it to the office
  • Undertake general office work for Operations
  • Required skills and experience :

    Excellent written and verbal English communication skills

  • Excellent problem solving skills
  • Customer service and / or operations / receptionist experience
  • Strong interpersonal skills
  • Effective time management
  • Strong organizational skills, attention to detail, and the ability to multi-task
  • Working knowledge of MS Office
  • Ability to prioritize and schedule tasks and work in a team environment.
  • Must be willing to learn new things, be open to challenges and thrive on success
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