TransPerfect Is More Than Just a Job
Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 90+ offices has its own individual identity, and each also has its own unique rewards.
Locations : INTL-Prague
Fulfill the responsibilities of the receptionist whenever the receptionist is away Greet visitors, Ensure compliance with visitor / guest sign-in.
keep the reception area neat and clean, notify employees in the event of special deliveries, Act as a back-up mailroom clerk, deal with deliveries in general.
Whenever the receptionist is away or needs help, sort post on a daily basis, place the post in the designated mail area, managing courier pick-up and deliveries, overnight services, etc.
Assist with shipping and receiving.
Control of Stocks : Order office supplies from our vendor’s website, monitor stock levels of basic items, deal with employees requests, etc
Act as an administrative assistant to accounting by assisting with filing Reports and other tasks as assigned by accounting managers and staff accountants.
Review and assist with operations-related invoices for all TPT and TDC Offices such as phone systems, courier, message delivery systems, etc.
Scan, photocopy, and provide additional administrative support.
Liaise with credit card statements and backups.
Assist with in-country and international travel requests (book travel for employees, candidates, conferences, internal meetings ) Coordinate employee most cost efficient travel arrangements for hotels, airfare, rental cars, and rail travel.
Assist with employee relocation including setting up space for new hires.
Assist to move furniture & equipment when required.
Assist with special marketing projects postcards, holiday cards, etc
Run off-site errands.
Accompany external providers & maintenance technicians to the different floors when required.
Contact maintenance personnel when needed.
Backup for maintenance control when the person in charge is absent.
Perform other special projects or duties when required.
Liaise with phones installation.
Update phone list and email it to the office
Undertake general office work for Operations
Required skills and experience :
Excellent written and verbal English communication skills
Excellent problem solving skills
Customer service and / or operations / receptionist experience
Strong interpersonal skills
Effective time management
Strong organizational skills, attention to detail, and the ability to multi-task
Working knowledge of MS Office
Ability to prioritize and schedule tasks and work in a team environment.
Must be willing to learn new things, be open to challenges and thrive on success