Consultant HR Operations
SITA
Prague
před 31 dny

ABOUT US

Our vision : Easy Air Travel every step of the way.

Around the world, nearly every passenger flight relies on SITA technology.

Globally, almost every airport and airline does business with us, and it’s our job to support their operations. As the world's leading air transport IT and communications specialist , we’re committed to meeting the demands of

the air transport industry around the clock, every day.

PURPOSE

Part of new People Services Organization in Prague.

Responsible for Payroll Administration and Preparation for SITA Employees and all Payroll related 3rd parties. Owner of Payroll Vendor Relation.

Provide administrative support to HR customers (HR4HR) by being a point of contact for internal HR Operations standard information on Employee Life Cycle, Governance & Compliance and Strategic activities.

Provide advice and support to internal and external customers based on a thorough understanding of SITA's processes, procedures and policies as well as general knowledge of HR.

Participate in HR Operations projects and roll out of programs.

KEY RESPONSIBILITIES

People Services Setup Project

  • Take part in People Services Hub setup project, participate on transition of services.
  • Payroll Management and Benefits Administration

  • Prepare and input data for salary payments.
  • Support Annual Reward Plan activities.
  • Work closely with outsourced payroll vendors, internal Finance and internal HR stakeholders to ensure the smooth workflow of all payroll related matters.
  • Work closely with benefits providers and any legal authorities to ensure the smooth workflow of all benefit administration.
  • HR4HR

  • Administer activities related to pre on-boarding and on-boarding activities, this would typically include issuing offer correspondence, contracts, reference checking, immigration documentation.
  • Escalate to next level any queries or concerns that relate to these activities.

  • Administer standard activities related to employee benefits. Respond to any administrative matters concerning benefits from new and current employees.
  • Ensure benefit providers are updated of any employee changes such as new starters, leavers, family changes, salary changes etc.

  • Ensure probationary periods are followed up in a timely manner and ensure the correct procedure is adhered to. Escalate if additional action is required or any issues identified.
  • Administer all off boarding activities.
  • Prepare correspondences for employee lifecycle changes and update related HR System i.e. salary increases, bonus payments, promotions, internal transfers, etc.
  • Administer activities related to standard employee absence. This absence would include management of holiday processes, statutory absence such as maternity, paternity, parental and short-
  • term sickness absence.

  • Receive and respond to, everyday enquiries from internal and external customers. Providing a timely and, effective service to others.
  • Governance and Compliance

  • Maintain up to date payroll related employee records in SITA HR Systems, and Payroll Vendor Systems.
  • Ensure payroll related 3rd party payments are done correctly and in time.
  • Prepare documents, presentations and other materials, as requested for internal and external audit requests.
  • Monitor changes in legislation that impact local HR policies and escalate details to the GEO HR Manager.
  • Strategic

  • Provide administrative support as required for internal communication. This includes support for local and corporate news briefings.
  • Support GEO HR with any data requirement requests needed to support Business Cases such as mergers & acquisitions, transfer of undertakings, outsourcing and large deals.
  • Work in partnership with the Reward team and the GEO HR team to provide full cost of employment data.
  • EXPERIENCE

  • 2+ years’ experience of Payroll Preparation.
  • 2+ years’ experience in a global HR Services Environment.
  • Experience with HRIM system
  • Experience of ownership of Payroll Vendor relation
  • KNOWLEDGE & SKILLS

  • Technical skills required to use common applications including MS Office Suite, PowerPoint, with advanced knowledge of Word & Excel.
  • Knowledge of key aspects of employment law.
  • Have an understanding of Data Protection and how this applies to their activities.
  • Have an understanding of Equal Opportunities and Ethics practices and how this applies to their activities.
  • Advantage in the following language skills : Mandarin, German and Indian
  • Curious
  • Decisive Thinker
  • Fast Learner
  • Skilled Influencer
  • Personally Credible
  • Collaborative
  • Driven to Deliver
  • Courage to Challenge
  • CORE COMPETENCIES

  • Adhering to Principles & Values
  • Creating & Innovating
  • Customer Focus
  • Results Orientation
  • Communication
  • Impact & Influence
  • Leading Execution
  • EDUCATION & QUALIFICATIONS

  • Fluent in English
  • Fluent in Mandarin, other languages advantage
  • Higher education qualification.
  • Member of professional HR association an advantage.
  • May be studying for an Entry Level professional qualification from a recognized HR body / organization.
  • BENEFITS

  • Unlimited contract
  • 25 working days per year vacation entitlement
  • Sport and Culture contribution
  • Meal vouchers
  • Pension contribution
  • Individual Life & Risk Insurance
  • Sick Days
  • 100% salary coverage during sickness (6 weeks for year of employment)
  • WHY SHOULD YOU BE INTERESTED?

  • New HR Services Hub in Prague
  • Learning Opportunity
  • Career Development
  • International Environment
  • Advantage in the following language skills : Mandarin, German and Indian

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