2nd lvl Receptionist/Office Assistant with English - IT corporation - opportunity for fresh graduates!!
Mavenir
Brno, Czechia
před 6 dny

Role Summary

Administrative Support : Provides administrative and clerical support to relieve department managers or staff of administrative details.

May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail. Researches, compiles and proofs word processing assignments.

Operates automated office equipment. May be assigned to various functional areas of the company. Survey Tip : Employees matched to this job family should perform general administrative duties, such as administrative support of department managers.

Employees having tasks requiring skills and knowledge found in the materials functions should be matched to the Supply Chain / Procurement Support (9331-9334) job family.

Employees performing data entry within HRIS or performing secretarial functions should be matched to this position.

Key Responsibilities

  • Handling issues and deal with obstacles in day-to-day operation, assisting the operations of the department by providing information and support regarding administrative inquiries or problems
  • Dealing with basic matters related to facilities, office supplies, and meeting room refreshments, including the placing of resupply orders and handling deliveries
  • Receiving visits
  • Handling of letter and parcel shipments
  • Handling phone calls
  • Reservation of meeting rooms
  • Order office supplies
  • Order kitchen supplies
  • Cleaning the coffee machine and kitchenette
  • Coordination of corporate breakfast
  • Fault / fixes reporting
  • Responsibility for the removal of electrical waste
  • Checking the first aid kit and its replenishment
  • Control of parking and parking spaces
  • Responsibility for the operation of the printers
  • Records of borrowed keys and entrance cards
  • Billing archiving
  • Responsibility for the company library
  • Communication with the company's cleaning service
  • Job Requirements

  • Flexibility, adaptability, timeliness in all activities, responding promptly to assigned tasks
  • Organized and systematic in managing diaries and agendas
  • Have the ability to communicate and cooperate with managers and teams
  • Ability to improve administrative, technical and specialized skills
  • Accomplish straightforward tasks without assistance (with supervision / assistance for complex tasks)
  • Understanding of the company structure, corporate functions, the new environment, and key contacts
  • Friendly and open working relationships with managers and employees
  • Presentability
  • Good communication and basic negotiation skills, including external communication with suppliers etc
  • Very good Czech and English language skills
  • Accessibility

    Mavenir is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities.

    If you require any assistance, please state in your application or contact your recruiter.

    Mavenir is an Equal Employment Opportunity (EEO) employer and welcomes qualified applicants from around the world, regardless of their ethnicity, gender, religion, nationality, age, disability, or other legally protected status.

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