Administrative Coordinator Medical Department
Amgen Inc
Prague, Hlavni Mesto Praha
před 2 dny

Responsibilities

  • Serves as a primary contact for one or multiple departments and coordinates ongoing processes for the team :
  • Screens and acts on incoming phone calls and e-mails; provides service and handles complaints

    Maintains distribution and personnel lists

    Coordinates mailings and courier / deliveries

    Manages department operations : filing, develops databases, tracks budgets, ensures stationary orders, etc.

    Coordinates functional processes such as invoicing and payments or preparation and distribution of promotional material

    Manages the administrative aspects of relationships with outside vendors

    Participates in department project teams

    May provide training, guidance and orientation to new team members

  • Ensures timely coordination of department members’ administrative needs :
  • Manages calendars

    Coordinates local and international meetings; arranges travel, meeting arrangements, visitor accommodations

    Organises meeting rooms, including logistics, catering and equipment needs

    Prepares agendas, takes and completes committee meeting minutes; coordinates distribution and follows up on action items

    Independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations

  • Grant committee administration : Processing grant requests, preparation of related documentation for approval, preparation of donation contracts, ensuring the payment process
  • Collects and completes contract documentation in company systems and databases.
  • Language skills required :

    Czech language - native speaker

    English language - fluent

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