Part of People Services Organization in Prague. Provide administrative support to all internal customers by being a point of contact for internal People Services standard information on Employee Life Cycle, Governance & Compliance and Strategic activities.
Provide advice and support to internal and external customers based on a thorough understanding of SITA's processes, procedures and policies as well as general knowledge of HR.
Participate in People Services projects and roll out of programs.
Employee Life Cycle Management
Administer activities related to pre on-boarding and on-boarding activities, this would typically include issuing offer correspondence, contracts, reference checking, immigration documentation.
Escalate to next level any queries or concerns that relate to these activities.
Administer standard activities related to employee benefits. Respond to any administrative matters concerning benefits from new and current employees.
Ensure benefit providers are updated of any employee changes such as new starters, leavers, family changes, salary changes etc.
Ensure probationary periods are followed up in a timely manner and ensure the correct procedure is adhered to. Escalate if additional action is required or any issues identified.
Administer all off boarding activities.
Prepare correspondences for employee lifecycle changes and update related HR System i.e. salary increases, bonus payments, promotions, internal transfers, etc.
Administer activities related to standard employee absence. This absence would include management of holiday processes, statutory absence such as maternity, paternity, parental and short-
term sickness absence.
Receive and respond to, everyday enquiries from internal and external customers. Providing a timely and, effective service to others.
Payroll Management and Benefits Administration
Prepare and input data for salary payments.
Support Annual Reward Plan activities.
Work closely with outsourced payroll vendors, internal Finance and internal HR stakeholders to ensure the smooth workflow of all payroll related matters.
Work closely with benefits providers and any legal authorities to ensure the smooth workflow of all benefit administration.
Governance and Compliance
Maintain up to date employee records and produce management information from HR system as requested. Optimize the utilization of HR System, carry out regular audits of the data to ensure quality compliance.
Prepare documents, presentations and other materials, as requested for internal and external audit requests.
Monitor changes in legislation that impact local HR policies and escalate details to the GEO HR Manager.
Provide administrative support as required for internal communication. This includes support for local and corporate news briefings.
Support GEO HR with any data requirement requests needed to support Business Cases such as mergers & acquisitions, transfer of undertakings, outsourcing and large deals.
Work in partnership with the Reward team and the GEO HR team to provide full cost of employment data.
1+ years’ experience of HR administration.
1+ years’ experience in a global HR Services Environment
Experience with HRIM system
Knowledge & Skills
Technical skills required to use common applications including MS Office Suite, PowerPoint, with advanced knowledge of Word & Excel.
Knowledge of key aspects of employment law.
Have an understanding of Data Protection and how this applies to their activities.
Have an understanding of Equal Opportunities and Ethics practices and how this applies to their activities.
Education & Qualifications
Fluent in English
Fluent in German - other languages advantage
Higher education qualification.
Driven to Deliver
Courage to Challenge
Adhering to Principles & Values
Creating & Innovating
Impact & Influence
25 working days per year vacation entitlement
Sport and Culture contribution
Individual Life & Risk Insurance
6 Sick Days
100% salary coverage during sickness (6 weeks for year of employment)
WHY SHOULD YOU BE INTERESTED?